Xerox MFP Network Scanning SMB Setting Method

The network scanning function can scan paper documents and save them directly to the shared folder of the computer, greatly improving work efficiency. The following is a detailed Xerox MFP Network Scanning SMB Setting Method to help you easily achieve this function.

Prerequisites
Before starting the setting, you need to ensure that the following conditions have been met:

1. Network connection: Make sure your computer and Xerox MFP are in the same local area network.
2. Shared folder: Create a shared folder on the computer and set the correct sharing permissions.
3. Get the computer IP address: You need to know the computer's IP address and the path of the shared folder.

Detailed steps

1. Create a shared folder

Create a shared folder on your computer and ensure that other devices can access the folder.

1. Create a folder: Create a new folder on the desktop or anywhere and name it "Scans".
2. Set up sharing:

• Right-click the "Scans" folder and select "Properties".
• Go to the "Sharing" tab and click the "Sharing" button.
• In the "File Sharing" window, select the "Everyone" user and set the permissions to "Read/Write".
• Click the "Share" button and then click "Finish".

2. Get the computer IP address

You need to know the computer's IP address to configure it on the MFP.

1. Press Win + R, type cmd and press Enter.
2. Type ipconfig in the command prompt and press Enter.
3. Write down the "IPv4 Address", for example, 192.168.1.100.

3. Set up SMB scanning on the Xerox MFP

To configure the SMB scanning feature on the MFP, follow these steps:

1. Open the Xerox MFP's control panel and go to "System Setup".
2. Select the "Network Setup" or "Scan Setup" option (the specific option name may vary depending on the model).
3. Find and select "SMB Setup".
4. Enter the following information in "Add a new shared folder":

• Host Name/IP Address: Enter the computer's IP address, for example, 192.168.1.100.
• Shared Folder Path: Enter the path to the shared folder, for example, Scans.
• Login name: Enter a user account that has permission to access the shared folder.
• Password: Enter the corresponding password.

4. Test the scan function

After completing the above settings, you need to test to ensure that the configuration is correct.

1. Select the "Scan" function on the MFP.
2. Select the SMB shared folder you just set as the scan destination.
3. Scan a document and check whether the document is successfully saved in the shared folder of the computer.

Common problems and solutions

1.Unable to connect to the shared folder:

• Confirm that the computer and the MFP are on the same network.
• Check whether the firewall settings allow SMB communication.
• Confirm that the path and permissions of the shared folder are set correctly.

2.Scanned files are not saved:

• Check whether the SMB settings of the MFP are configured correctly.
• Confirm that the entered user name and password have permission to access the shared folder.
• Check whether the shared folder has enough storage space.

3.Unstable network:

• Confirm that the network connection is stable.
• Try to restart the router or switch.
• Check whether the network device is faulty.
• Other setting suggestions

Regular inspection:

• Regularly check the network connection between the MFP and the computer to ensure that it is working properly.
• Update firmware: Keep your MFP's firmware and drivers up to date for optimal performance and compatibility.
• Backup configuration: If you have multiple MFPs or a complex network environment, it is recommended to back up your configuration so that you can quickly restore it when needed.

With the above steps and suggestions, you can easily set up network scanning to SMB shared folders on your Xerox MFP, improve work efficiency and ensure document security management.